Job Vacancy: Finance and Administration Director, TRACE Project-Nigeria

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Job Vacancy: Job title: Finance and Administration Director, TRACE Project-Nigeria

Job description: Job Title: Finance and Administration Director
Job Type: full-time
Reporting Manager: Chief of Party
Department: International Programs
Office: Nigeria
Date: January 15, 2024

About Lutheran World Relief / Corus:
Lutheran World Relief is a member of the Corus International family, a collection of faith-based organizations working together in the world’s most fragile environments to provide the holistic and sustainable solutions needed to overcome the interconnected challenges of poverty, access to health care and climate change.
LWR works with smallholder farmers to increase their food security, participation in agricultural value chains, and income while adapting to the effects of climate change. LWR responds to the immediate needs of households affected by humanitarian crises by providing them with food, material, and financial assistance, as well as support to start, diversify and strengthen their livelihoods.
The Corus family is an inclusive organization that believes that diversity and differences only make us stronger. We encourage interconnectedness because complex problems require comprehensive and integrated solutions. Our more than 800 employees around the world are experts in their field and dedicated to helping the world’s most vulnerable people break the cycle of poverty and lead healthy lives. We value each employee’s area of expertise and encourage professional growth. We foster an engaging and supportive work environment, where employees feel empowered and motivated to innovate, learn and collaborate. And because our companies often operate as partners, our employees have the opportunity to work across our family of companies.
LWR/Corus is committed to diversity, equity and inclusion in our global workplace, and we believe that social justice and respect for the human dignity of every person are fundamental to everything we do as an organization.
More information about the organization is available at: https://corusinternational.org; https://lwr.org
LWR is seeking applications for the recruitment of a Finance and Administrative Director for its Traceability and Resilience in Agriculture and Cocoa Ecosystems (TRACE) project based in Akure, Nigeria.

Job Brief:
The Finance and Administration Director leads the finance and administration team to ensure quality monitoring, management, and reporting on all USDA project funds, and oversees administration, logistics and office management for the implementation of the Traceability and Resilience in Agriculture and Cocoa Ecosystems (TRACE) Project in Nigeria. S/he will ensure each financial or administrative transaction complies with terms and conditions of the donor, is in compliance with US Government rules and regulations for federal awards, meets local tax laws and other regulations, follows Corus’s policies and procedures, and is in alignment with approved budgets. S/he provides the COP with guidance on administrative and financial matters. Candidates should have strong experience in the areas of: grant management, accounting and audits, as well as be an expert in US Government regulations related and Government of Nigeria regulations governing all aspects of financial and administrative management and oversight of development programs.

Position Summary:
The Finance and Administration Director, based in Akure, Ondo State, will be responsible for overall financial management and compliance of the project. The position will ensure all records are audit ready, establish cost and financial fiscal controls, and enforce stringent international financial and auditing standards. S/He will review, and audit documents generated to ensure adherence to accounting practice and US government law, Corus’s policies and procedures as well as local labor laws and conditions.

Key Result Areas:

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  • To ensure proper accounting of Corus assets and liabilities in accordance with accepted accounting practice and US government law.
  • To ensure that systems and procedures relating to office administration and human resources management are in place and implemented in accordance with Corus policies and procedures.

Roles and Responsibilities:
Financial Management and Accounting

  • Develop annual budgets, activity budgets, and partner budgets for approval by the COP.
  • Ensure all project costs are reasonable, allowable and allocable to the project.
  • Monitor project budgets, spending, and communicate issues and make recommendations for action.
  • Ensure all Corus and donor financial management, accounting, travel and other relevant policies and procedures are followed.
  • Ensure that issues relating to taxes are addressed and all taxes are paid when due
  • Ensure that transactions and reconciliations are properly recorded in QuickBooks working in collaboration with the finance and administration team by the monthly deadline.
  • Prepare timely fund requests and reports to Corus headquarters.
  • Manage required internal and external audit procedures, including preparation of terms of reference, assistance to auditors, and implementation of audit recommendations. Oversee timely and thorough sub-recipient financial support and monitoring are completed, including budget preparation and management, fund requests, compliance review, report submission and other relevant actions.

Administrative Functions

  • Ensure sub-office leases are up to date.
  • Oversee the procurement of project goods and services according to LWR policy and donor regulations. Verify the quality of goods and services delivered and that vendors are paid according to their contracts.
  • Make sure that all property inventories accurately reflect the status of LWR assets at all times.
  • Ensure new staff are onboarded and departing employees are offboarded according to LWR standards and local labor laws.
  • Maintain personnel files including contractual documents, employee action forms, and performance evaluations.
  • Oversee monthly payroll functions. Ensure administrative and residence formalities are in order for expatriate project staff.
  • Oversee vehicle management (cars and motorcycles), including ensuring proper orientation and supervision of drivers, vehicle logs are accurate, registration and insurance are kept up to date, regular maintenance is carried out, and LWR and rental vehicles are used in the most efficient manner.
  • Supervise support to sub-grantees to ensure their administrative functions complies with donor requirements, especially procurement and human resource management.

Supervisory:
Under the supervision of the Chief Of party, the Finance and Administration Director will provide leadership and technical supervision related to finance and administrative functions of the project.

  • Provide day-to-day supervision to the Finance Manager and the Administration Officer with indirect, remote supervision of Finance and Administration Officers in sub-offices.
  • Conduct performance planning and annual evaluations of direct reports.
  • Identify areas of growth for and provide staff development opportunities to direct reports.

Education & Experience:

  • Graduate degree in accounting, finance and / or business administration (BAC + 4, or higher).
  • Formal accounting certificate demonstrating attainment of top level of accounting skill.
  • 8-10 years of experience for financial management and administration of development projects, with at least 2 years’ experience managing large US government funded projects.
  • Experience with accounting/finance in an overseas field office on development projects with budgets over $20 million dollars.

Qualifications:

  • Commitment to the values of Corus and be able to model these values in dealings with colleagues and partners: accompaniment, gratitude, vocation, stewardship and innovation. Understanding and commitment to development and agriculture in Nigeria.
  • Extensive knowledge of US Government policies, procedures, procurement practices, rules, regulations, and reporting requirements. In particular, familiarity with cost accounting practices and OMB Guidance for Grants and Agreements, 2 CFR 200.
  • Proven management/supervisory of field teams in financial capacity.
  • Knowledge of and experience with accounting software packages and related report writing modules. Working proficiency with databases, spreadsheets (Excel), QuickBooks, and Microsoft Office.
  • General knowledge of tax laws and local financial, accounting, and human resource practices.
  • Professional proficiency in English and French required.
  • Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
  • Attention to detail, strong analytical and organizational skills.
  • Ability to travel to project sites within Nigeria at least 25% of one’s time.

Other Duties:
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position. Duties, responsibilities and activities may change at any time with or without notice. All positions are required to perform any additional tasks assigned by the supervisor. Global positions that are bound by contracts will not be changed without notice and approval.
Working Conditions, Travel and Environment

  • The duties of the job require regular attendance of at least 5 days/week. The employee must be available to work outside normal office hours or on the weekends as required. Corus has a hybrid work policy, allowing 50 percent of work to be done remotely.
  • This position must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in different locations, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.

Diversity, Equity, Inclusion and Zero Tolerance to Abuse
As a member of the Corus Family, each employee is expected to:

  • Help to develop and maintain an environment that welcome and develop a diverse workforce.
  • Foster a work environment where everyone feels valued and included.
  • Support employees’ evaluation and promotion processes based on skills and performance.
  • Promote a safe, secure, and respectful environment for all members of Corus family, stakeholders in general, and particularly for the communities we serve.
  • Follow Corus Code of Conduct helping to prevent any type of abuse including workplace harassment, sexual abuse and exploitation, and trafficking in persons.
  • Adhere to the Organizational Core Values of Inclusion, Disruptive, Interconnected and Agile.

Corus International prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, sexual orientation, protected veteran status, or any other characteristic protected by U.S. or International law.

Location: Nigeria

Job date: Wed, 17 Jan 2024 01:03:17 GMT

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