Job Vacancy: Admin Intern – Nigeria

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Job Vacancy: Job title: Admin Intern – Nigeria

Job description: Our Vision: an inclusive world in which all people with disabilities enjoy their human rights and achieve their full potential.

Our Mission: fighting to end the cycle of poverty and disability.

Our Values:

• We champion inclusion
• We strive for justice
• We pursue excellence
• We embrace partnership
• We live with integrity

While the world has been making progress in tackling poverty, people with disabilities are being left behind. CBM Global works alongside people with disabilities in the world’s poorest places to fight poverty and exclusion and transform lives. Driven by Christian values, we seek out and work with the most marginalised in society, irrespective of race, gender or religion, recognising the equal worth of every individual.

Drawing on over 100 years’ experience and world-leading expertise in disability-inclusive community development and humanitarian action, inclusive eye health and community mental health, CBM Global works with partners to break the cycle of poverty and disability and build inclusive communities. Our programmes across Africa, Asia and Latin America are developed and delivered with local partner organisations to ensure long-term transformation and accountability in communities we serve. We’re deeply committed to the principle of “nothing about us without us”, and we therefore work closely with and support organisations of people with disabilities.

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CBM Global is made up of CBM Australia, CBM Ireland, CBM Kenya, CBM New Zealand, CBM Switzerland, and CBM UK with programmes worldwide and Country Offices in Philippines, Bangladesh, Laos, Nepal, Indonesia, Kenya, Zimbabwe, Burkina Faso, Nigeria, Madagascar and Bolivia. CBM Global works in over 20 countries, maximising our impact through long-term, authentic partnership and a coordinated mix of inclusive community-based programmes, local to global advocacy and delivering inclusion advice to other organisations.

We draw on learning and evidence from our community work to inform our advocacy hand-in-hand with the Disability Movement at local, national and international levels, including with the UN, to achieve systemic change for people with disabilities. We advise governments, UN bodies and other organisations on how to ensure inclusion in their own organisations, policies and programmes to further amplify our impact. ​

The Role

Admin Intern

Fixed-term contract for 12 months/Full-Time

Reports to:

The Admin Intern will report to the Executive Assistant to the Country Director.

Job Overview

The role works directly with the Executive Assistant to the Country Director to manage the CO accounting and closely with the Country Finance Manager and other CBM Global staff.

Follow all CBM Global policies, procedures, grant compliance and documentation requirements.

**Based:**We welcome applications from those with the residency and right to work in Nigeria

**Hours:**Full-time​

Responsibilities and Duties ​

• Perform other related duties as may be assigned by the Country Director, Executive Assistant and or the SMT
• Work closely with the Executive Assistant to ensure smooth operation of all administrative matters.
• Welcome visitors to the Country Office while receiving documents at the front desk and directing to respective staff members.
• Perform clerical tasks such as filing, scanning documents into an electronic system, and making copies of documents.
• Support in taking attendance and minutes of regular Country Office meetings and other meetings as required.
• Organize, plan, and contribute to coordination of team activities (meetings, workshops, travel budgets).
• Act as the contact person for the administrative team during the absence of team members, following-up on any emergencies with appropriate team member(s), within the CBM Global Country Office.
• Assist in receiving of purchased goods and distributing them to each department and staff.
• Assist in filing of supporting documents/invoices linked to administration.
• Assist in staff recruitment process and interviews arrangement in cooperation with the Executive Assistant and relevant staff members.
• Provide assistance to Executive Assistant to manage monthly utility usages such as Country office beverages, stationery, etc while ensuring timely re-stocking of supplies.
• Provide updated reports to the Executive Assistant, and to CBM Global Country Director as requested

Safeguarding Responsibilities

Knowledge

In depth understanding of CBMG’s Safeguarding policy and the Code of Conduct, and how these are relevant to their work.

Knows and considers the power people think they hold because of their position at CBMG and takes care not to abuse it by treating everyone with respect.

Considers their personal values and biases, taking care these do not negatively impact on how they interact with and treat the different individuals they will come across during their work at CBMG.

Skills

Able to report and escalate safeguarding concerns appropriately. Challenges inappropriate behaviours of peers. Able to implement safeguarding requirements in their area of responsibility.

Behaviours

Acts as a role model for CBMG’s commitment to zero-tolerance for abuse, do no harm and safeguarding standards.

Key outcomes expected from this role.

• Efficient Administrative Support: Administrative tasks handled in a timely and professional manner.
• ​Problem-Solving and Initiative: Demonstrate a proactive approach to problem-solving, taking initiative to identify and address administrative challenges as they arise. Be resourceful and solution-oriented in handling tasks and requests.
• ​Adaptability and Flexibility: Demonstrate adaptability and flexibility in handling various tasks and responsibilities. Be open to learning and acquiring new skills that contribute to your growth and effectiveness as an admin intern.

Person Specification

CBM Global welcomes applicants from diverse backgrounds and people with lived experience of disability.

Core competencies

• Ability to work with minimum supervision and develop creative solutions.
• Self-driven and can relate well to people of various backgrounds and positions.
• Good communication
• Ability to work and deliver outputs under pressure.
• Fluent in English language
• Lived experience of disability
• Working knowledge of computers, especially MS Word, Excel, power point, internet navigation and any accounting software experience
• Strong analytical skills including attention to detail are essential.

Qualifications

• University degree or equivalent in any field with minimum of two years’ experience in an administrative and logistics capacity related to disability and development.

Employee Benefits

• As part of our commitment with inclusion, CBM Global aims to encourage applications from people with disabilities and those with health conditions. We have a comprehensive equality and diversity policy.

Shortlisting and Interviews

CBM Global is an equal opportunities employer, committed to ensuring all applications are treated fairly.

All applications are subject to our shortlisting process; if you are shortlisted we will contact you and invite you to attend an online interview. You will also be advised at this point if there will be any skills tasks to complete as part of the recruitment process.

Diversity Policy Statement

Everyone has the right to be treated with consideration and respect. CBM Global is committed to achieving a truly inclusive environment for all, by developing better working relationships that release the full potential, creativity and productivity of each individual. CBM Global aims to ensure that all staff, volunteers, donors, partners, contractors, and the general public are treated fairly. This will be regardless of sex, sexual orientation, gender re-assignment, marital or civil partnership status, race (including colour, nationality, ethnicity, or national origin), disability, medical status, age, religion or belief, political opinion, social or economic status, or ex-offender status.

Employment Checks

CBM Global is committed to the safety and best interest of all children and vulnerable adults accessing CBM Global supported services and programmes. Relevant background checks including working with children, police and reference checks will be completed prior to the preferred candidate’s employment being confirmed.

All applicants must have the right to work in the relevant country. All offers of employment are made subject to the following criteria: Proof of eligibility and satisfactory employment screening, and three references satisfactory to CBM Global.

Location: Abuja, FCT

Job date: Wed, 16 Aug 2023 22:27:17 GMT

Apply for the job now!