Job Vacancy: Supply Chain Manager

Job Vacancy: Job title: Supply Chain Manager

Job description: Position Title

Supply Chain Manager

Supervised by

Head of Support Services

Reporting to

Head of Support Services

Duty Station

Abuja (with frequent visits to field locations)

Area of Operation

Nigeria

Employment Period

12 months , starting ASAP (possibility for extension)

Type of Contract (Expat/National/Trainee)

Expatriate or National

Salary & Benefits

Management, Band F1 for expat and F for National

Introduction

The Danish Refugee Council (DRC) assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

Background

Danish Refugee Council (DRC) has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally. Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria.

Purpose

DRC is looking for a driven, pro-active Supply Chain Manager who will be responsible for the overall country logistics and procurement operation in coordination with procurement and logistics staff in the field offices; providing support to DRC field operations and field-based staff in training, guidance and standard operating procedures as set by the DRC. The incumbent must possess broad knowledge in the procurement and logistics processes, people’s management, finance, vehicles, inventories and monitoring of assets and activities. He/She plays a key role in implementation of the Supply Chain Module of DRC Dynamics through tailor-made training, mentoring, coaching, monitoring, and controlling correct usage of the module. He/She supervises the logistics and procurement unit and provides technical support to area offices.

Duties and Responsibilities

Overall Responsibility

Responsible for the effective implementation of logistics/procurement systems and functions within geographical area of responsibility with a particular focus on compliance to the Operations Handbook

Support logistics/procurement staff and functions in all DRC offices

People Management

Lead and manage the Logistics and procurement team (including people planning, performance, well-being and development).

2. Procurement Co-ordination

Manage the entire process of the planning of procurement and supply chain activities ensuring cost and time efficient delivery of services in compliance with DRC and Donors regulations.

Collaborate with Program staff, Area Managers and Supply Chain teams in field for proper procurement planning in project design and implementation stages. Ensure that procurement plans are prepared, monitored and updated at Country and field office levels

Conduct regular visits to each procurement office to assess and support compliance and implementation of Operation Handbook volume on Procurement Management (including all updated policies on DRC intranet) across all field offices

Review ITB (Restricted, National and International) documentation before advertising or inviting suppliers

Provide remote support in ITB management (TOC report, technical analysis and contract award)

Provide support to field sites to manage the tendering process (TOC report, technical analysis and contract award).

Compile monthly reports received from field offices to provide country procurement reports to relevant managers

Organize procurement trainings for non-logistics staff and small-scale refresher trainings (if/when needed) for procurement staff.

Plan and organize regular logistics training with relevant participants (logistics, program, Human Resources and finance) to ensure agreed and uniform systems to be implemented

Ensure implementation of CAST/audit recommendations relating to logistics/procurement

Ensure all procurement documents are properly stored and archived to provide an appropriate audit trail for any internal and external audits.

Conduct market surveys in key categories to ensure that DRC is receiving best value for money

Verify the Self compliance checks for all FO’s are verified prior submission

3. Fleet and Fuel management

Ensure compliance and implementation of Operations Handbook across all field offices

Provide monthly comprehensive country reports on fleet management (costs) to SMT

Advise on Fleet utilization and right sizing of fleet requirements as per program needs

Ensure proper management and follow-up of fuel consumption for vehicles and generators

4. Asset Management

Ensure compliance and implementation of Operations Handbook across all field offices.

Provide monthly comprehensive country reports on Inventory/Assets to SMT

Implement any available tools to improve the inventory management

Provide guidance in disposal methods for unused or expired Asset with prior Donor/DRC Country director approval

5. Warehouse Management

Ensure compliance and implementation of Operations Handbook across all field offices.

Provide monthly comprehensive country report on warehouse inventory to SMT (list and stock value in hand)

Provide guidance in disposal methods for unused or expired commodities with prior donor/DRC Country Director approval

6. DRC Dynamics ERP System

Ensure proper application of ERP supply chain processes in the region

Apply reports and data analytics from ERP supply chain system to improve supply chain performance

7. Accountability

Accountable to ensure that all Supply Chain activities are conducted in accordance with the DRC’s Operations Handbook

Responsible to ensure that recommendations for improvements related to the Supply Chain Components (e.g., from audits) are implemented in a timely manner

Responsible to ensure that all allegations of breaches of the Code of Conduct by staff in the Supply Chain teams of Iraq are reported and with the support of the Head of Support Services and Security Focal Point, investigated and concluded swiftly.

Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility

Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.

Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.

Accountable for making sound decisions based on DRC policies, MOPs, standards, and the advice of technical experts in DRC

Required Qualifications

Essential

Minimum 5 years of experience in humanitarian logistics management within the field of supply chain management, fleet management, asset management, and distribution support

At least 3 years’ experience with people management in the humanitarian sector, especially in international organizations.

Knowledge and experience of dealing with service providers and contractors’ management

Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system

Experience with standard procurement procedures and documentation.

Experience with construction and site project management

Experience with auto mechanics or electrical installations

Experience working in an (I)NGO

Full professional proficiency in English

Competence in providing technical guidance and training

Working experience with relevant donors (e.g., UNHCR, ECHO, OFDA, WFP, DFID or BPRM guidelines)

Ability to prepare basic training modules on accounting management and conduct on the job trainings.

Advanced proficiency in Excel

Desirable

Master’s degree in e.g., Logistics and/or Supply Chain Management

Certification in Humanitarian Logistics Supply Chain will be an added advantage

Driving license

Working experience with relevant donors (e.g., UNHCR, ECHO, OFDA, WFP, DFID or BPRM guidelines)

Ability to prepare donor budgets

Required Skills & Qualities

Core Competencies of DRC:

Striving for excellence

Collaboration

Taking the lead

Communication

Demonstrating Integrity

Ability to work in a multinational and multicultural environment

Excellent writing, proof-reading, and communication skills

Excellent organizational and multi-tasking skills

Strong ability to adapt, take initiative and work in a multicultural environment

Interest for humanitarian sector and donor’s environment

Listening, analytical and synthesis skills

Excellent communication skills, as well as patience and politeness

Exemplary sense of ethics in the workplace.

General Regulations

The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework

Employee should not engage in any other paid activity during the DRC contract period without prior authorization

Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period

Employee should not give interviews to the media or publish project-related photos or other material without prior authorization

Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request

Application Process

Are you interested? Then apply for this position on line: www.drc.dk/about-drc/vacancies/currentvacancies.

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English. DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability. DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.

Applications close on the 8th of December 2023. Applications submitted after this date will not be considered.

Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above date.

Location: Abuja, FCT

Job date: Sun, 26 Nov 2023 04:51:29 GMT

Apply for the job now!