Job Vacancy: Program Associate

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Job Vacancy: Job title: Program Associate

Job description: Introduction:Search for Common Ground (Search) is an international non-profit organization dedicated to promoting peaceful conflict resolution. With a presence in over 30 countries worldwide and headquarters in Washington, DC, and Brussels, Belgium, Search aims to transform conflict resolution approaches towards cooperative solutions.Position Summary:The Program Associate will support the coordination, planning, and implementation of SEARCH’s Nigeria country projects by providing high-level administrative support to the Country Director. S/he must be proactive with strong organizational, communication, and multitasking skills.Reporting LineThe Program Associate will report directly to the Country Director.Roles & ResponsibilitiesExecutive Support: * Manage the Country Director’s calendar, appointments, and travel arrangements.

• Prepare and coordinate business development meetings with partners, donors, including drafting agendas, taking minutes, and ensuring follow-up on action items.
• Assist in drafting correspondence, reports, and presentations for the Country Director.
• Handle confidential and sensitive information with discretion

Administrative Assistance: * Serves the primary point of contact for internal and external stakeholders, including answering and directing inquiries as appropriate.

• Manage incoming and outgoing correspondence, including emails, phone calls, and letters.
• Maintain an organized filing system, both physical and digital, for documents, reports, and records.

Program Support: * Support program staff in the coordination and implementation of project activities, including logistics, scheduling, and documentation.

• Assist in the preparation and dissemination of project materials, reports, and publications.
• Coordinate meetings, workshops, and events related to programmatic activities.
• Support monitoring and reporting of project BvA meetings to the Country Director
• Support quality reporting through report writing training and the development of activity concept notes
• Support the documentation of Country OKRs on the West Africa OKR template
• In collaboration with the People and Culture team, support quality programme implementation through trainings, cross-fertilization.
• Support PMT reporting by ensuring timely updates and flagging of issues by project managers
• Support teams in the utilization of Search’s in-house resources such as the Policy Site, Learning Centre, Databasics etc.

Information Management: * Assist in maintaining databases, contact lists, and other relevant information systems.

• Conduct research and gather data as needed to support programmatic initiatives and organizational decision-making.

Collaboration and Communication: * Liaise with internal departments, partner organizations, and stakeholders to facilitate collaboration and information sharing.

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• Support internal communication efforts, including disseminating updates, announcements, and reminders to staff.

Qualifications

• Bachelor’s degree in a relevant field (e.g., International Relations, Public Administration, Communications).
• Minimum of 3 years of relevant work experience in executive support, administration, or program coordination.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills, including proficiency in English.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Ability to work independently with minimal supervision and as part of a team.
• Previous experience in the non-profit sector or in conflict resolution and peacebuilding is an asset.

This position will close on 9th April, 2024.To apply:Interested candidates should send the following to our .Current resumeCover Letter (which includes expectations of compensation and projected start date)Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website: ​for full details of our work.As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity – Tenacity – Empathy – Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults. Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct and our privacy policy .Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d’autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.Seuls les candidats invités à un entretien seront contactés. Pas d’appels téléphoniques s’il vous plaît. Veuillez consulter notre site Web pour tous les détails de notre mission.Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace – Ténacité – Empathie – Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l’exploitation et les abus, la protection des enfants, les conflits d’intérêts et la lutte contre la fraude. Search s’engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d’une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l’expression de genre, l’âge, l’origine nationale (ascendance), le handicap, l’état matrimonial, l’orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.Consultez notre code de conduite et notre politique de confidentialité ici.Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio web para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración – Audacia – Tenacidad – Empatía – Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables. Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conducta y nuestra política de privacidad .

Location: Abuja, FCT

Job date: Thu, 28 Mar 2024 03:04:12 GMT

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