Job Vacancy: Procurement, Administrative & Logistics Assistant

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Job Vacancy: Job title: Procurement, Administrative & Logistics Assistant

Job description: Location : Yola, NigeriaSearch for Common Ground (Search) is an international non-profit organization that promotes the peaceful transformation of conflict. With headquarters in Washington, DC, and Brussels, Belgium, Search’s mission is to transform how individuals, organizations, and governments deal with conflict-moving away from destructive approaches and towards cooperative solutions. With more than 700 staff worldwide, Search implements projects in more than 30 African countries, Asia, Europe, the Middle East and North Africa, and North America.Position SummarySearch for Common Ground Nigeria is seeking a Procurement, Admin & Logistics Assistant to provide administrative and logistics support, liaising closely with the Admin and Logistics team in Yola and other Search offices, as well as the finance team, to ensure good recordkeeping, and liaising with the housekeeping staff to support the smooth running of the office.The PAL Assistant will work under the direct supervision of the Procurement, Admin and Logistics Coordinator based in Yola. The position holder will supervise Cleaners. The position is full time, based in Yola.Roles & Responsibilities

• Monthly stock recording and ensuring adequate stock supplies around the office as needed
• Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings.
• General administrative tasks like filing, scanning, photocopying, faxing and answering phones.
• Welcome guest and visitors at the reception.
• Keep tab of clock in-and-out book.
• Identify key administrative and housekeeping challenges and raise the challenge with supervisor.
• Facilitate purchase of office supplies.
• Ensure that office equipment is kept in good condition.
• Support in management of petty cash.
• Work closely with vendor during general maintenance of office equipment.
• Coordinate package delivery and pickup.
• Maintain office files.
• Carry out terrorist checks.
• Ensure that SFCG’s inventory list is updated on regular intervals

Core Competencies

• Demonstrate integrity and promote SFCG values and ethical standards;
• Promote the vision, mission, and strategic objectives of SFCG.
• Demonstrate capacity to adapt to a multi-cultural context, and tolerance and respect to issues related to gender, religion, race and nationality.
• Treats all people fairly without favoritism and solves problems in collaborative ways.

Required Skills and Experience

• A pleasant demeanor
• An attitude of honesty and integrity
• The ability to identify and solve problems on an immediate basis
• A minimum of HND / BA/ BSC holder with a good knowledge of administrative functions
• Previous experience as a Procurement, Admin, & Logistics Assistant or similar experience
• Highly organized and systematic with excellent attention to detail.
• Excellent interpersonal and communication skills, both written and oral.
• Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;

Languages:

• Fluency in oral and written English is essential;
• Good knowledge of other local languages is an asset.

Success Indicators

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• Ability to perform minor administrative tasks
• Ability to accomplish tasks with minimal supervision
• Ability to perform daily routine to ensure detailed filling and archiving of assets and documents
• Ability to perform general duties including logistics support.
• Ability to stock and label office supplies and keep proper stock record to ensure ample supply to carry out duties.

What We Expect

• Accountability
• Attention to detail
• Energy
• Quality of work
• Initiative

Required Competencies

• Attention to detail: The ability to process detailed information effectively and consistently
• Cooperation: The ability to work effectively with others to achieve a shared goal even when the object at stake is of no direct personal interest.
• Quality of work: Work is performed accurately, neatly and on time. Work is consistent, complete, and requires minimal checking and correction.
• Job Knowledge and technical skills: Understands the job requirements and policy requirements. Has specific content knowledge where appropriate.
• Organization of work: Manages his/ her time effectively and takes initiative, finding innovative ways to get the job done. Demonstrates self-reliance and resourcefulness.

The anticipated start date of this position is May 16, 2024.To apply:Interested candidates should send the following to our Career PortalCurrent resumeCover Letter (which includes expectations of compensation and projected start date)Posting closes April 17, 2024Only applicants invited for an interview will be contacted. No phone calls, please.Please see our website: for full details of our work.As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity – Tenacity – Empathy – Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults. Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct and our privacy policy .Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d’autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.Seuls les candidats invités à un entretien seront contactés. Pas d’appels téléphoniques s’il vous plaît. Veuillez consulter notre site Web pour tous les détails de notre mission.Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace – Ténacité – Empathie – Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l’exploitation et les abus, la protection des enfants, les conflits d’intérêts et la lutte contre la fraude. Search s’engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d’une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l’expression de genre, l’âge, l’origine nationale (ascendance), le handicap, l’état matrimonial, l’orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.Consultez notre code de conduite et notre politique de confidentialité ici.Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio web para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración – Audacia – Tenacidad – Empatía – Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables. Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conducta y nuestra política de privacidad .

Location: Yola, Adamawa State

Job date: Fri, 05 Apr 2024 07:38:56 GMT

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