Job Vacancy: Personal Assistant

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Job Vacancy: Job title: Personal Assistant

Job description: Job Title: Personal Assisstant

Location: Lagos, Nigeria

Job Objectives:

The Personal Assistant will perform administrative tasks such as organising documents, maintaining records, and taking notes at meetings. The Personal Assistant will provide personalised secretarial and administrative support in a well-organised and timely manner

Job Responsibilities:

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• Efficiently manage the Executive’s schedule, ensuring appointments and commitments are well organised.

• Draft, review, and send communications on behalf of the Executive, maintaining professionalism and accuracy.

• Organise and prepare for meetings, including gathering necessary documents and handling meeting logistics.

• Answer and respond to phone calls, conveying messages and information to the Executive promptly.

• Prioritise emails, responding when necessary, and ensuring important messages are addressed promptly.

• Coordinate travel arrangements, including flights, accommodations, and itineraries, to facilitate seamless travel for the Executive.

• Maintain various records and documents, ensuring they are organized and readily accessible.

• Handle memos, reports, calendars, and sensitive information with utmost discretion and confidentiality.

• Provide complete administrative support, assisting in various tasks as needed to enhance efficiency.

• Keep accurate minutes of meetings attended by the Executive, documenting key discussions and action items.

Competence Requirement

• Excellent written and verbal communication skills

• Knowledge of office management systems and procedures

• Ability to manage schedules and calendar

• Organisational and time management skills

• Ability to multitask and prioritize daily workload

• Ability to pay attention to detail

• Interpersonal skills

• Flexible team player, willing to adapt to changes and unafraid of challenges

• Ability to maintain confidentiality of information related to the company and its employees

Desired Experience:

• Minimum of 4 years’ experience in a similar role to a C-suite executive of an organization

Educational Qualification:

• BSc in Business Administration or relevant discipline.

Location: Lagos, Lagos State

Job date: Fri, 13 Oct 2023 07:42:38 GMT

Apply for the job now!