Job Vacancy: Job title: Operations Officer- Nigeria IHP – Abuja
Job description: Operations Officer- Nigeria IHP – Abuja
Project Overview and Role:
Operations Officer – Abuja
Primary Duties and Responsibilities:
Procurement and Contracts Management:
- In consultation with the project team, explore market and collect price quotations from suppliers and vendors.
- Collect necessary documents and information to process purchase orders, consultant agreements, letter agreements, subcontract/agreements and/or sub-grants.
- Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of each consultant agreement, sub-agreement, contract, grant, vendor, etc.
Office Administrations and Logistics:
- Maintain appropriate and updated filing system for all project documents including procurement documents (Due Diligence forms, biodatas, hosting checklists; competitive quotations); field vouchers, approved budgets and purchase orders); and workshop/activity payments; checks.
- Assist in management of Field Office assets, premises, supplies, publications, facilities and logistic services as required.
- Administer regular maintenance of all office space and equipment including necessary insurances in place and processing of claims in case of loss.
- Serve as backup for administration of transportation for the office and staff for local and international travel.
- Maintain HR-related files, including monthly updating of leave time accrued/taken, ensuring medical insurance for staff.
- Maintain up-to-date record of all rent, service and utility contracts for the office and, administer prompt payment of rents, insurance, service and utility bills.
- Assist in performing project close out activities.
- Work with project team to calculate and submit cost share information, where applicable.
- As necessary, assist in financial audit. Maintain accurate and up-to-date operational, personnel, and other records as required by corporate management and/or Nigerian law.
- Work closely with Finance Officer for daily tasks and overall project management.
Asset Management:
- Manage expendable property
- Perform receiving function, record and tag all items
- Issue supplies and stationery to staff
- All other duties and tasks as assigned
Required Qualifications:
- Bachelor’s Degree from a recognized academic institution in business or related field or 4 years working in administration; MBA is an advantage.
- Proven competency in planning, organizing, and implementing operational activities.
- At least 4 years of administration experience with a good understanding of business operations and controls; experience with international organizations and USAID regulations an advantage.
- Proficiency in MS Office applications
- Sound written and verbal communication skills in English
- Strong supervision skills to ensure activities, schedules and progress are reviewed and monitored.
- Experience leading, mentoring, and motivating staff; a good understanding of performance management.
- Demonstrates good judgment and decision making. A minimum of 2 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching;
- A minimum of 2 years of work experience in a developing country or similar environment.
- Excellent written and verbal communication skills;
- Financial acumen and the ability to interpret and analyze financial reports;
- Sound problem solving and decision making skills;
- Strong management skills with ability to mentor, coach, lead, develop and evaluate staff;
- Ability to work with a low level of supervision and as a part of a team when required;
- Demonstrated critical thinking, attention to detail, and organizational skills;
- Demonstrated leadership skills including a high level of professional maturity is required.
Company Overview:
About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.
Equity, Diversity & Inclusion – Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
Location: Nigeria
Job date: Fri, 26 May 2023 22:27:23 GMT
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