Job Vacancy: Operations Officer – Bauchi, Nigeria

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Job Vacancy: Job title: Operations Officer – Bauchi, Nigeria

Job description: Company description Creative envisions stable neighborhoods, communities and regions that can develop effective institutions to provide for their people, enabling…

Job Ad & Profile Description

Position : Operations Officer – Bauchi, Nigeria

Position Summary

The Operations Officer provides day-to-day support to the project operations in the field office, he/she will undertake tasks under procurement, administration, logistics, vehicle management and act as backstop for the IT Manager. The Operations Officer will be responsible for field office intra-office communication, office building/supply management, streamlining administrative and operational procedures, inventory control maintenance/management.

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REPORTING & SUPERVISION

The Operations Officer will report to Regional State Advisor with dotted line reporting to the Senior Manager – Operations for technical supervision.

Responsibilities

PRIMARY RESPONSIBILITIES
Assist procurement processes and logistics to support activity implementation for the project, strictly following all rules and regulations including:

• Creative Procurement policies and procedures
• ADS (Automated Directive System)
• FAR (Federal Acquisition Regulations)
• CFR (U.S. Code of Federal Regulations)
• AAPD (Acquisition & Assistance Policy Directive)
• Local Nigerian Law
• Assist with day-to-day support to staff in general office operations and identify future needs.
• Controls store inventory levels by conducting physical checking and counts
• Ensure timely welcome services, store management and other support services for staff and visitors.
• Coordinate travel arrangements, arrange hotel bookings and coordinate car hire pick-ups.
• Support the IT Manager in Abuja by acting as backstop for all field IT support.
• Manage the monitoring diesel consumption of generator ensure diesel for generator is within buffer stock level.
• Manage the monitoring and reporting generator preventive and maintenance due hours with a view to alert the service company.
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
• Perform any other project operation related duties as specified by the Senior Manager Operations.
• Coordinates the planning and organization of meetings and workshops in the state.
• Manage office vehicles and provide oversight on Vehicle logs and maintenance as applicable.
• Coordinate transportation and delivery of procurement and inventory.
• Conduct and update inventory database of the office on a monthly basis to the office manager

Required profile for job ad : Operations Officer – Bauchi, Nigeria

Required Skills & Qualifications:

• BSc Degree in Business Administration, Management, or related field required.
• At least 3 years’ experience relevant to this position required, with at least four years of years of experience in office management/administration.
• Knowledgeable about USAID Rules and Regulations, previous experience working on USAID-funded projects preferred.
• Strong knowledge of USG procurement rules and regulations.
• Strong ability to use and manage and tracking systems.
• Excellent communication and interpersonal skills.
• Excellent record keeping and documentation skills.
• Proficiency with MS Office Suite including Excel and Word;
• Advanced knowledge of Spoken and Written English required.

Preferred Experience & Skills

• Previous experience in similar role.
• Proven experience directly and indirectly supervising and managing staff and teams.
• Experience with a USAID-funded or other international organization implementing a program operating in insecure areas is desired.
• Strong ability to deploy and use various forms of tracking.
• Good communication and interpersonal skills are required.
• Excellent record keeping, and documentation skills are required.

Only finalists will be contacted. No phone calls, please.

Job criteria for job ad : Operations Officer – Bauchi, Nigeria Job category :

Management
Industries :

Social, public and human services
Employment type :

Fixed-term contract
Region :

Location: Bauchi, Bauchi State

Job date: Wed, 03 Jan 2024 23:20:49 GMT

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