Job Vacancy: INGO FORUM OPERATIONS COORDINATOR

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Job Vacancy: Job title: INGO FORUM OPERATIONS COORDINATOR

Job description: Background

The INGO Forum in Nigeria (NIF) was formed in late 2014 to develop a collaborative platform for effective and principled INGO interaction, engagement and coordination for humanitarian, recovery and development interventions in Nigeria. Since inception, the INGO Forum has become a critical platform for ensuring effective information sharing and analysis; leadership on advocacy and policy engagement; and liaison with government/donor/UN engagement and engagement ensuring the perspectives of INGOs and affected populations are ultimately included in decision-making processes. The INGO Forum is governed by a core membership of 54 members (and 7 observers) with new member applications pending approval on a regular basis, The INGO Forum is governed by an elected Steering Committee of five Country Directors and a Chair that works alongside a full term Secretariat. Since November 2020, the INGO Forum is administratively hosted by iMMAP France/3iSolution in Nigeria’s capital city of Abuja as well as Maiduguri.

As the Operations Coordinator, this role acts as a pivotal link between the diverse activities of the NIF and its core objectives. Directly reporting to the NIF Director, the Coordinator plays a crucial role in managing finances, overseeing grants, and strengthening member relations. With meticulous attention to detail and a dedication to excellence, the individual in this position will foster effective coordination across various functions, positioning NIF as a leading entity in humanitarian, recovery, and developmental efforts in Nigeria.

Finance Support * Manage NIFs internal monthly accounting and financial reporting in partnership with the host agencies finance team.

• Support with monthly funds request to ensure adequate cashflow for programming and office operations.
• Updating the FMT with forecast and actual spendings on a monthly basis to give a clear picture of NIF’s spending.
• Manage and monitor the cash flow of Membership Fees in accordance with host agency finance procedures and ensure reporting to the membership.
• Work with NIF Director to ensure compliance with donor, and host agency regulations.
• Coordinates with host agency grants management team on the financial proposals and reporting.
• Monitoring and updating the HR allocation table with staff allocation as per donor budgets.
• Ensure the management of NIF membership fees, including auditing the account as necessary, and developing the budget and forecast regularly.

Grants Management * In close coordination with NIF Deputy Director/ Abuja, supports the development of proposals and grants reporting. Supports the consolidation of input but NIF team to proposals/reports narrative and budgets, in line with donor requirements.

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• Manage reporting deadlines, coordinate, and consolidate reports as necessary from team members.
• Maintains necessary records, files, reports, databases, and resource materials pertinent to grants management.

Membership Support Management * Directly manage and coordinate NIF working groups (Logistics, Human Resources and Finance) by organizing regular meetings/workshops, and by providing regular follow up.

• Provide regular updates on the working groups work and expectations to NIF Director and NIF Plenary.
• Support new INGO members/ member admin staff with relevant information, including linking them up with admin units in various INGOs for support.
• Support individual NIF members staff to address issues on logistics, human resources and finance, in close collaboration with NIF government liaison team.
• Manage the application process for prospective members, present new member applications to the NIF Director and welcome new members to the Forum through the induction process.
• Prepare the annual membership invoices and receipts upon payment and share information related to all payments to the director.

Administrative Management * Support the recruitment process, Terms of Reference and contract drafting for consultants in close collaboration with the host agency.

• Manage the procurement, financial, and administrative systems in compliance with host agency and donor requirements.
• Oversee the management of the asset and non-asset record of NIF office in Abuja and Maiduguri.
• Supervise support staff in ensuring support activities including procurement, travel, and logistical arrangements for in country and international travel are provided.
• Directly manage the Operations/Program team of NIF.
• Oversee the general office operations management.

Requirements

Education

• University an Institute degree in business administration, finance, or relevant field.

Experience

• With at least 5 years or work experience in Administration, finance, and NGO operations field.
• Proven and well-demonstrated experience in relationship-building skills and stakeholder management.
• Experience in managing teams is an advantage.
• Grant management experience with knowledge of the grant submission processes of major humanitarian and development donors, is an advantage.

Soft skills

• Flexible and adaptable to any situation.
• Ability to work independently while under pressure and during long hours.
• Excellent work habits with a willingness to work in a multicultural environment.
• Excellent organizational skills, including proven ability in administration, finance and logistics.
• Excellent communication skills, including drafting documents.

Programmes

• Excellent computer skills in Windows and Microsoft Office especially MS Excel and MS Access.

Guiding Principles

Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP France/3iSolution policies, procedures, and values at all times and in all Countries.

iMMAP France/3iSolution has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

iMMAP France/3iSolution is an Equal Opportunity Employer regardless of background.

Location: Abuja, FCT

Job date: Wed, 03 Jan 2024 23:37:33 GMT

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