Job Vacancy: Finance Coordinator

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Job Vacancy: Job title: Finance Coordinator

Job description: Job Description:

JOB TITLE Finance Coordinator
TEAM: Nigeria Country Office LOCATION: Lagos
GRADE: 3 POST TYPE: National
CHILD SAFEGUARDING: Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

ROLE PURPOSE:

This position will be responsible for implementing and/or coordinating all financial support functions for the state office and specifically; * To provide sound financial management, manage the financial information function, train and manage financial relationships with partners and stakeholders.

• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

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Reports to: Chief of Party

Staff directly reporting to this post: Finance Assistant

Matrix Report – Finance Manager- Compliance & Control

KEY AREAS OF ACCOUNTABILITY:

Key Accountabilities

Have essential knowledge of Finance and Accounting. Ensure that roles and responsibilities are clear and have strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

Finance

The Finance Coordinator coordinates the area office finance activities and will be responsible for financial compliance and PROSAVE focal person for all invoicing related activities.

Payment Review * Ensure all financial transactions in the state office are appropriately approve, authorise and administer, in line with SC & Donor policies.

• Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & Donor requirements
• Process all banking activities in the state office, ensuring that bank account records are accurately maintain, and that bank statements are obtained on a timely basis.
• Responsible for monthly recharges processing (Reversal and re-class) as well as daily matching of transaction on Aggresso

Financial Record * Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.

• Ensure adequate safeguarding of all vouchers manually and electronically
• Ensure adequate safeguarding of all financial instruments
• Preparation and submission of monthly Balance Sheet Reconciliations to CO Abuja
• Focal person on PROSAVE invoicing and reconciling in the state and Pro-team meetings

Cash and Budget Management * Coordinate with the Line manager to ensure timely and appropriate cash flows, matched with the operational needs of the state office and budget forecasts, and in line with SC policies and donor requirements.

• Ensure that the Field Manager receives timely and accurate information to inform activity planning and forecasts.
• In collaboration with the line manager support monthly budget phasing and annual pipeline analysis as well as BVA commentary for specific award.

Procurement * Represent Finance at Procurement Committee meeting

• Validate Purchase Vouchers within the Finance Coordinator’s Limit
• Follow up on all outstanding invoices, payments in the field offices

Statutory Regulations * Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.

• Monthly submission of EFCC report to the country Office

Partner Management * Review partners/sub-awardee financial report and reconcile partners/Sub-awardee Account (52000)

• Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements.

Business Partnering * Conduct state level finance induction for all new staff on finance policies, systems and procedure

• In collaboration with the line manager support the training in financial management in accordance with SC’s financial management policies.

Audit & Evaluation: * Assist with the Internal and External audit preparations including putting together relevant documentations for the Audit

• Coordinate all SC awards audits and ensure complete implementation of recommendations and findings
• Follow up on audit issues and provide appropriate response with support from Humanitarian Finance Lead

Safeguarding * Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability: * accuracy and timeliness in all areas of responsibility

• high level of accuracy in work, and ability to analyse complex sets of relationships and situations
• holds self and others accountable

Ambition * creating best-in-class EA function

• future-orientated, thinks pro-actively

Collaboration: * working effectively with stakeholders to achieve common goals

• excellent communication and interpersonal skills
• builds and maintains effective relationships, with their team, colleagues, members and external partners
• approachable, good listener, easy to talk to

Creativity: * designing more effective admin systems

• willing to take disciplined risks

Integrity: * Honesty, encourages openness and transparency, demonstrates highest levels of integrity.

• Professional accountancy qualifications – ACA, ACCA, CPA, CIMA, CNA

QUALIFICATIONS

MANDATORY: * HND/BSc./MBA in accountancy

• Minimum 5 years’ experience in INGO
• Proficient in computer skills with an excellent working knowledge of Excel.
• Perfect understanding of Nigerian tax laws and other compliance regulations

DESIRABLE: * Experience working in a multi donor environment is considered a very strong advantage

• Financial Analysis and Reporting skills
• Audit or tax consultancy experience
• Knowledge of Agresso FMS

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Location: Nigeria

Job date: Sat, 17 Feb 2024 05:43:43 GMT

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