Job Vacancy: Finance Assistant

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Job Vacancy: Job title: Finance Assistant

Job description: Job Description:

JOB TITLE: Finance Assistant
TEAM: Nigeria Country Office LOCATION: Lagos
GRADE: 5 POST TYPE: National
CHILD SAFEGUARDING: Level 3 – the responsibilities of the post requires the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

As part of the Finance team, the Finance Assistant will be responsible for supporting effective Financial management and administration processes for the Nigeria CO Programme.

He/she will support Nigeria Finance team in areas of; electronic archiving of financial documents, Accounts reconciliations, and other Finance Administrative duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises

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In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Finance Coordinator

Staff directly reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

Financial Transaction Processing: * Raise cheques approved by relevant budget holders/

• Finance and taking them to approved signatories for signing
• Perform monthly Bank Reconciliation
• Perform bank related activities; picking up monthly bank statements
• Support in the payments of participants and other beneficiaries.
• Requesting and Collection of Finance unit office stationery and consumables from the Admin office for day to day business activities.
• Reconciling and matching of transactions on the system on weekly basis
• Maintain custody of the office petty cash fund and make daily cash payments of approved transactions
• Daily update and maintenance of manual cash book (GLACOS)
• Conduct weekly and month end cash counts

Archiving of Financial Document: * Ensure all payment and journal vouchers are electronically archived on monthly basis

• Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Maintain a filing system for all transactions
• Support in maintaining soft copy archiving system

S2P/Accounts Payable Role: * Cashier

• Bi-weekly payment run
• Support in the payments of participants and other beneficiaries.
• Processing of partner payments

Other Supports: * Support during audits to retrieve selected samples a week before the commencement of any audit exercise

• Return all vouchers to their appropriate box files after the conclusion of any audit exercise
• Support in the verification of all assets
• Assist during audit to retrieve all relevant documents for audit exercise
• Any other duties as assigned by the supervisor or line manager

Safeguarding * Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard

Working Contacts * Internal: All budget-holders, field offices and other staff members

• External: Auditors, Bank, Government bodies, regulatory agencies

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability: * accuracy and timeliness in all areas of responsibility

• high level of accuracy in work, and ability to analyse complex sets of relationships and situations
• holds self and others accountable

Ambition * sets ambitious and challenging goals for himself and the team, takes responsibility for his own personal development and encourages team members to do the same

• widely shares their personal vision for Save the Children, engages and motivates others
• future-orientated, thinks pro-actively

Collaboration: * working effectively with stakeholders to achieve common goals

• excellent communication and interpersonal skills
• builds and maintains effective relationships, with their team, colleagues, members and external partners
• approachable, good listener, easy to talk to

Creativity: * designing more effective admin systems

• willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency, demonstrates highest levels of integrity.

SKILLS & EXPERIENCE

Essential: * A HND/BSc in Accounting or any other related course

• Good knowledge of Microsoft Excel
• Ability to work under pressure
• Ability to work within a multicultural and multi-religious settings

Location: Nigeria

Job date: Sat, 17 Feb 2024 08:24:08 GMT

Apply for the job now!