Job Vacancy: Assistant, Warehouse

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Job Vacancy: Job title: Assistant, Warehouse

Job description: Job Title

Assistant, Warehouse

Location

Nigeria – NG (Primary)

Office

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Gwoza

Category

Warehouse

Date Needed By

3/1/2024

Program Description (Background)

Job Description

JOB SUMMARY: The Assistant, Warehouse is assisting supervisor in accounting for goods stored in the warehouse, their proper management under good storage conditions and for documenting and reporting all warehouse transactions in a transparent manner and in accordance and compliance with International Medical Corps Warehouse Manual, donor requirements and local laws, as applicable.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

Assistant, Warehouse is assisting supervisor in:

• Implementation of IMC warehouse procedures as per IMC Warehouse Manual
• Ensuring appropriate storage condition for all commodities, including temperature and humidity control, and isolation of dangerous goods and goods not fit for end use (i.e., damaged/expired goods).
• Monitoring stored items shelf life
• Reporting of any losses or damages of commodities, processing stock adjustments and alerting stock owners on discrepancies that should be investigated.
• Maintaining accurate stock records by item and project.
• Maintenance of relevant handling equipment and availability of packing materials, cleaning materials, and protective equipment and supplies
• Supervising casual labor working in the warehouse, as well as visitors.
• Reception of goods physical count (preparation of GRN) and Quantity Control processing with management assigned staff.
• Ensuring that the proper stacking and organizing of stocks and optimizing the use of warehouse indoor/outdoor space.
• Quality control over kitting/de-kitting/reconditioning/reconstituting operations.
• Preparing release of goods in line with approved Goods Issue Orders (GIOs).
• Ensuring that the items in the warehouse and outgoing dispatches are appropriately packed and thus reducing the risk of damage during handling and transportation.
• Overseeing loading of commodities and documenting cargo handover to transporter/recipient.
• Ensuring warehouse cleaning, disinfecting and making sure it is kept dry, well-organized and pest/rodents free, etc.

Compliance, Audit and related controls

• Responsible for compliance of performed or supervised warehouse activities in line with IMC policies and procedures and applicable donor rules s and local laws and regulation.
• Assists in timely submission or availability of mandatory reports to the country management team, in line with IMC policies and procedures.
• Implementing of correctives measures identified as result audit or compliance review.

Fraud prevention

• Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor rules and local laws and regulations.

Logistics Management & Information System (LMIS)

• Use software solutions in a consistent and accurate manner.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Job Requirements

MINIMUM QUALIFICATIONS

• Typically, a degree in Logistics, Supply Chain or related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 6 months experience in Warehouse and/or Logistics
• Good interpersonal and team skills.
• Commitment to and understanding of IMC’s aims, values and principles.
• Basic knowledge of MS Office including MS Word, Excel and Outlook.
• Ability to integrate and work well within multi-ethnic and multicultural team.
• Ability to work in harsh conditions, often in remote areas,
• Relevant qualifications or training courses.
• Fluency in written and spoken English.

Additional Technical or Language Requirements

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Additional Information

Location: Nigeria

Job date: Sun, 03 Mar 2024 05:26:09 GMT

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