Job Vacancy: Supply Officer

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Job Vacancy: Job title: Supply Officer

Job description: Company Overview

Action Against Hunger is an international humanitarian organisation committed to ending world hunger. For almost 40 years, across nearly 50 countries, we have been working to fight undernutrition and support communities affected by crisis across the globe.

We carry out innovative, lifesaving programmes in Health, Nutrition, Water, Sanitation and Hygiene, Disaster risk reduction, Mental Health and Care Practices, Food security and Livelihoods and Social Protection.

Action Against Hunger began operations in Nigeria in 2010 in response to the high rate of chronic malnutrition in Northern Nigeria, focusing on integrated programming.

In 2011, we expanded our work to begin implementing nutrition development projects in Jigawa and in Yobe. Following the crises in Northeast Nigeria, we further expanded our operations to address the Nutrition, Health, Food security and livelihoods, WASH, and shelter needs of conflict-affected communities.

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Action Against Hunger Nigeria programme is supported by FCDO, ECHO, GAC, BHA, SDC, UNICEF, EU, AFD, SIDA and GFFO.

Action Against Hunger is currently looking to fill the role of Supply Officer who will be responsible to support the Supply Manager in all procurement activities within the ACF Nigeria mission. Throughout the procurement process, he/she will prepare and collect all documentation whilst ensuring compliance with ACF procedures, liaise with suppliers on daily basis, conduct market assessments, request quotations, evaluate supplier bids and follow up on procurement authorization, delivery schedules and supplier payments.

Position Details

Reporting to: Supply Specialist

Proposed start date: December 2023

Work location: Maiduguri, Borno State

Key responsibilities:

• Provide support in market analysis;
• Receive and process Procurement Lines (PL) on reception frequencies;
• Ensure best available prices & quality, collect quotations, suppliers references;
• Review and confirm all procurement request before processing;
• Ensure that PL includes all required specifications and supporting documents;
• Monitor deliveries to the department/bases/programs;
• Facilitate programme department in making procurement request;
• Prepare request for quote, prepare assessment table and get approval according to ACF standard procedures;
• Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate supplier during the delivery of the goods and services;
• Update the price catalogue with new purchase prices and/or suppliers or at least every two months;
• Prepare Procurement Dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract Follow Up);
• Liaise with contractor to ensure compliance with the contract, including initial meeting;
• Collect and prepare any supporting documents related to contract implementation or modification;
• Communicate to line manager any deviation from the initial contract;
• Ensure that all documentation required as per contract is provided by both parties;
• Collect and review all delivery documentation;
• Prepare payment transaction according to delivery and contract payment terms;
• Ensure quality & quantity control of deliveries;
• Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving;
• Track and follow up with all transmitted PLs sent to coordination office;
• Update Contract Follow Up (CFU) and submit for monthly report to line manage;
• Update and provide the supplier list on regular basis to line manager;
• Update and provide the list of prices update on regular basis to line manager.

Position Requirements:

• Minimum Bachelor degree or equivalent;
• Min 2 years’ experience in procurement and/or logistics position;
• Some experience in supervising staff;
• Strong computer skills in MS Office, especially MS Excel;
• Rigorous, with strong organization skills and attention to detail;
• Strong communication skills;
• Strong negotiation skills;
• Strong Integrity;
• Professional level of English;
• Ability to work in complex environment and can bear the work load;
• Previous experience working for NGOs an asset, particularly International and/or Nutrition-health, WASH and FSL related NGOs;
• Fluency in one or more national/regional languages an asset.

Our employees enjoy a work culture that promotes diversity and inclusion

The deadline for this position is Thursday, 30th November 2023.

Action Against Hunger does not charge any fee at any stage of the recruitment process (application, interview, processing)

Action Against Hunger provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, national origin, age, disability or genetics.

Other benefits include but not limited to 100% health care coverage, free and direct access to Cross Knowledge e-learning platform.

Women at ACF are entitled to benefits such as maternity leave, compassionate leave for a hospitalized child and creche facilities for babies and toddlers.

All candidates MUST ensure they answer all the questions asked for this application. Failure to do so means candidates will not be considered for the process.

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Location: Maiduguri, Borno State

Job date: Sun, 26 Nov 2023 08:33:10 GMT

Apply for the job now!