Job Vacancy: Administrative Officer

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Job Vacancy: Job title: Administrative Officer

Job description: Background:

The purpose of the five-year (2020-2025) “State Accountability, Transparency and Effectiveness” (“State2State” or “S2S”) Activity is to increase the accountability, transparency and effectiveness of selected state and local governments (LGAs) in Nigeria. This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary). State2State will achieve this purpose by facilitating the strengthening of subnational governance systems in a sustainable manner, supporting the efforts of local reformers and building on locally derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.

Position Objectives:

The Administrative Officer position will manage administrative activities in the Ebonyi Field Office. The Administrative Officer will see to the daily business operations of the office. He/She will be expected to coordinate closely with the Facilities Specialist.

Responsibilities:

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• Manage the Ebonyi Field Office administration processes.
• Initiate procurement requisitions and process payment requests on TAMIS.
• Prepare Main Office monthly budgets and initiate on TAMIS.
• Ensure that assets are tagged immediately when they are purchased and inform the Facilities Specialist to update the inventory on TAMIS.
• Manage the motor pool and review Drivers’ logbooks weekly.
• Work with Drivers to ensure that vehicle particulars are renewed before the expiring date.
• Coordinate the inspection and receipt of goods. Ensure that project staff needs for office equipment, supplies, and furniture are met in a timely manner.
• Ensure that office appliances and equipment are in good working condition and promptly report required repairs to the Facilities Specialist.
• Ensure that appliances such as air conditioners are serviced as at when due date.
• Develop and maintain an efficient up-to-date stock of items in the store. Plan for stock replenishment in a timely manner so no outage is experienced. Otherwise, report the imminent stock outage to the Facilities Specialist.
• Other duties of a reasonable nature as assigned by the supervisor or designee.

Reporting:

The Administrative Officer will report to the Finance and Administrative Specialist Ebonyi.

Line Management:

The Administrative Officer will supervise the Driver in the Ebonyi Field Office.

Minimum Requirements:

• Bachelor’s degree in finance, business administration, public administration, economics, or other relevant field is required. An advanced degree is preferred.
• Six (6)years of experience in administration and logistics or related operations role.
• Previous experience working on US Government funded projects is highly preferred.
• Working knowledge of US Government operations, policies, procedures, and FAR regulations is preferred.
• Strong communications and personnel management skills.
• Strong oral and written communication skills.
• Excellent interpersonal communication skills.
• Proficiency in English language, verbal and written, is highly preferred.
• Demonstrated ability and willingness to both train and be trained.
• Highly organized and with the ability to multi-task and prioritize as and when needed without sacrificing the quality of work performed.
• Knowledge of budgeting and procuring goods and services.
• Good analytical skills with good problem-solving skills & creativity, supported by good writing skills.
• Possess both a willingness and an ability to train and be trained.
• Accuracy with managing and organizing large amounts of data.
• Experience in basic security and operations.
• Working knowledge of Microsoft Suite, i.e., Excel, Word, and PowerPoint, is highly preferred.

Location: Abuja, FCT – Ebonyi

Job date: Wed, 19 Jul 2023 22:49:09 GMT

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