Job Vacancy: Executive Assistant

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Job Vacancy: Job title: Executive Assistant

Job description: Job Description:

Our client is a top tier full service corporate and commercial law firm.

Job Profile

The role is focused on providing dedicated support to the Managing Partner on internal management support functions, including but not limited to, building a work schedule for maximum productivity, planning, and attending meetings with the Managing Partner and other Partners as required, preparing management and operational reports, and managing internal projects.

Key Responsibilities

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• Assist the Managing Partner with planning, documenting and delivery of Firm-wide goals and strategic planning.

• Assist the Managing Partner to prepare and compile management reports and presentations focused on the Firm’s productivity and operations, while exercising good judgment and discretion with highly confidential information.

• Facilitate and coordinate with the Partners for all Partners’ meetings and prepare presentations and meeting material as required.

• Manage key projects with the goal of delivering every project on time, within budget and within scope.

• Liaise with the internal finance team in preparing expense reports and budget management.

• Coordinate logistics for various meetings.

• Maintain schedules for weekly management meetings.

• Communicate with internal parties, stakeholders and liaise with Partners and associates as required.

• Prepare and ensure minutes of meetings are accurate and undertake prompt follow-up of actionable items from the meeting.

• Assist the Managing Partner with prioritization of professional commitments.

• Review and prioritize communications (electronic, oral, and written) and determine appropriate action to take, including responding directly, preparing a draft response for the Managing Partner’s review or delegating to other team members for response preparation as instructed.

Other Responsibilities

• Attending meetings, participating in committees, and reporting to the Managing Partner as needed/required.

• Provide supervisory support to the Managing Partner’s Personal as required.

• Performs other related duties and responsibilities as directed.

• All other duties assigned from time to time.

Requirements

• Bachelor of Science or Arts (B.Sc. or BA) minimum

• Master of Science or Arts (M.Sc. or MBA) optional.

• Minimum of 5 years of experience as an Executive Assistant

• Experience in a professional services firm is key; a law firm experience is preferred but optional.

• The job requires interaction with top-level contacts with respect to highly sensitive and confidential information necessitating use of discretion and diplomacy.

• The job requires exercising discretion and judgment on key issues while assisting the Managing Partner.

• Must be numerate and literate

• Ability to be a proactive thinker and an excellent problem solver.

• Ability to work weekends, where required to.

• Ability to work with minimal/no supervision.

• Exceptional organization skills.

• Ability and willingness to work long hours.

• Ability to multitask with minimal or no errors.

• Flexibility and adaptability.

Location: Lagos, Lagos State

Job date: Sun, 11 Jun 2023 01:30:27 GMT

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